Wordprocessing,Features,Advantages,Disadvantages,Linking and Embedding
A word processor is an electronic device or computer software application, that performs the task of composition, editing, formatting, and sometimes printing of documents.A word processor is a type of application software. Just as the word ‘application’ sounds, Word processors as spreadsheets, databases etc. allow users to accomplish a task with the computer. These tasks are the ones that differentiate word processors with other application software.
Examples of Word Processors
- Microsoft Word
- Google Docs
- Open Office Writer
- Ami Pro
- Corel Word Perfect
- Lotus Word Pro
- Apple Works
Common features in word processing
- They allow the use to create, save, edit, format and retrieve files.
- Have editing tools such as spelling checkers.
- Have predefined features such as generating headers, footers, indexes, footnotes and references.
- They can be used to create and import tables, graphics, text etc.
- Have a user friendly layout that allows the user to do an action easier and efficiently.
Advantages of Word Processors:
- Provision of storage area
- Its more easier and efficient because of automated features like word wrap, auto complete, auto text etc.
- Have superior editing tools such as thesaurus , auto-correct, spelling and grammar checkers
- Have superior document formatting features like Bolding, italics, underline, emboss etc
- Ability to create tables and organize information in an organized manner
- Its possible to print multiple copies
- Produce neat work
- Easier to deal with graphics
- Can be reconfigured to correspond with user needs like indenting, setting gutters, paper size etc.
- Are flexible and portable- i.e can be used from one machine to another and text format can easily be converted.
Disadvantages of Word Processors:
- Require skills to use
- Require electric power to function
- They are expensive to acquire
How to choose a correct word processor?
- Check the type of operating system you are using and check whether it can support which word processors
- If its user friendly
- Consider your user needs
- Consider the cost of purchase
- Whether it has most common features available with most word processors
- Whether it comes with a warranty
- Whether it has inbuilt automatic updates
- Whether it comes with a documentation that has help and support.
Editing And Formatting a Document:
Editing refers to making necessary changes to an existing document. e.g deleting, inserting, overtype, typeover etc. The tools that can be used to edit include: find, replace, thesaurus, undo and redo, spelling and grammar checkers, autocorrect, autocomplete etc.
block operation is used to refer to working with a subset of data Highlighting a block of text: To highlight means to select a subset of data you want to work with and this is done with either a mouse or a keyboard. To select a character:
- drag the mouse on the character or
- use shift+left or right arrow keys
To select a word/phrase:
- Double click on the word/phrase or
- Drag the mouse on the word/phrase or
- Use shift+up or down arrow keys
To select a sentence:
- Drag the mouse on the paragraph or
- use Shift+Home or End keys or Shift+up or down arrow keys
- Drag the mouse on the entire page or
- use Shift+Page Down or Page Up arrow keys
- Drag the mouse over the document or
- Press Ctrl+A or Shift+Ctrl+End or Shift+Ctrl+Home
Editing modes provides the user with a variety of editing options. There are two types of editing modes namely: Insert mode and typeover mode
Implies that when text is inserted between words or characters, it pushes the existing text to the right as you type.
Also known as Overtype implies that when text is typed between existing words or characters, the new text automatically replaces the characters on the right of the insertion pointer as you type.
- Click the file tab , and then at the bottom of the dialog, click Word Options.
- In the left pane, click Advanced.
- Under Editing options, select or clear the Use overtype mode check box or select “Use insert key to control overtype mode” to switch the mode from the insert key.
To delete a character, a line, sentence or a block of text;
- Use the delete key or backspace key on the keyboard depending on the position of the cursor
The find command and is a feature that searches for a word or phrase in a block of text To use the find command;
Linking and Embedding:
What is Linking? Linking is a way to add a file to another file. The linked file can be placed on your computer, or you may be linking a web page. You link the web pages by including the entire URL to the target document (Word, HTML or Excel). When you try to upload two linked files on a web site, then you have to ftp both the files. In case of sending such files via emails, you need to place both the files in a folder before zipping it and sending it across.
- You need to make a presentation the next morning but the financial report is still not updated. You can link this report to your presentation. When the report gets updated, it will reflect in the presentation.
- You want to add a logo to your company’s letterhead but it is still not finalized. You can link it to the letterhead so that the final logo is reflected on the letterhead when completed.